FUNDING

How to Request Funding

STEP 1: Create a budget and schedule a presentation

Create your budget using this budget template (.xls | .pdf).
- You must use this template! If you use another template or create your own, your budget will not be accepted by finance committee.
Email your detailed budget to scsc.finance@gmail.com.
- Your application must be submitted at least 21 calendar days prior to the date of your event and by 4:30pm on Wednesdays. Your event will be pushed back if it does not meet the deadline.
- You will receive an email form the Vice President Finance within 24 hours confirming your presentation time.
Refer to this sample budget for help creating a budget.
Refer to the Finance Bylaws for additional information.

STEP 3: Wait for SCSC's final decision

Finance Committee's official recommendation will be put on the SCSC agenda
SCSC meetings are at 5:15pm Thursday in the Main Conference Room of Pepper Canyon. Attendance is optional
Your organization will be informed of the final decision and reasoning for your funding request by the end of Thursday night.

STEP 2: Create a budget and schedule a presentation

Present your budget and event at the meeting
- Finance Committee meets THURSDAYS at 4:00pm in the Main Conference Room on the second floor of Pepper Canyon Hall. Please arrive at your scheduled appointment time.
- Be prepared to describe your event both logitstically and financially. Refer to these questions.
- Bring all materials that will enhance the presentation process.
- If you are unavaliable to present, you may send a representative to speak on your behalf or you can schedule an informal hearing with the Vice President of Finance. Your budget will be reviewed and approved at Sixth College Student Council meetings

Summary

Create a budget using the template (see step#1 for template)
Come to Finance Meeting on Thursdays @ 4pm--Main Conference Room
You will get a response by 8pm on Thursday
Submit post-budget after event

How to Use Funding

To begin, you need to contact someone in the Sixth College Student Affairs Office to advise your events

There are five different methods of using the money your organization has been allocated.

Reimbursement form
- Print and fill out the reimbursement form.
- Tape all original receipts to a blank sheet of paper.
- Print and fill out the event evaluation form.
- Turn the forms and recepts to Megan Peeples' office.
- You will receive a check in the mail within 4-6 weeks of submitting your reimbursement request.
Event Evaluation form
- All Sixth College Student Council sponsored events will be required to fill out the event evaluation form following the event.
- It is recommended that you fill out this form in conjunction with thereimbursement request form, as the event evaluation form must be completed before you will be reimbursed.
Express Card
- UCSD's Express Card is a Visa procurement card for faculty and staff who have buying responsibilities. The Express Card is accepted by all vendors that take Visa. Student Affairs office staff have access to this Express Card.
Recharge
- A recharge can be used when you purchase goods and services with UCSD vendors that have the system to charge the purchase directly to an index. It is used to buy items from on-campus departments. Please contact Yvette Durazo for more information on how to use this method of payment.
Purchase Orders
- Purchasing goods, services, and entertainment can be processed directly through the Sixth College Office by processing a purchase order. For this process, vendors can be paid directly by Sixth College. You must contact Yvette Durazo 4-6 weeks prior to using a purchase order with a price quote from the vendor.